Job Description

 

Description

Clackamas Community College (CCC) at the Oregon campus seeks to hire a part-time Financial Aid Specialist. This position is primarily based on campus and currently works a hybrid model (3-days on campus and 2-days remote). We are interested in finding the best candidate for the job, and candidates that may be from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described.

CCC is committed to continuous improvement and innovation in support of student-centered teaching and learning. We are committed to understanding and dismantling systems of oppression and to co-creating a more equitable educational system that in turn fosters a more equitable society. We strive to be a student-ready institution that supports and partners with students to promote discovery and growth. We work to mobilize community-wide awareness and action related to College strategic priorities and seek to build relationships in support of community well-being. At CCC, individuals are celebrated for their experience and expertise, and are validated for their unique perspectives. CCC encourages faculty, staff, and students to be engaged in ways that reflect their needs and interests. To learn more about CCC visit Leadership, Vision and Initiatives.

Purpose of the Position:
Analyze student documentation to determine eligibility for aid programs.  Complete verification processes as needed, review enrollment for compliance with requirements.  Perform change in aid calculations based on student special requests.  Certify and monitor loans programs. Participate in events by doing presentations and/or assist students in completing their institution, state, and federal application.
 
Essential Job Functions:

• Analyze student documentation to determine aid eligibility for specific aid programs.  Verify accuracy of documents and completeness of documentation and consistency of data, from various sources and request additional documentation as needed. Award federal, state and institutional aid within the policies and guidelines of the DOE and the institution.
• Determine adjustments and revision to student budget and award as necessary.
• Evaluate unusual/mitigating circumstance documentation and determine adjustments or revisions as appropriate.
• Monitor student enrollment status and adjust award level accordingly, and update award in compliance with Federal refund calculations.
• Review student degree program for compliance with Federal accreditation.  Inform student of non-compliance.
• Monitor Federal websites to ensure continued student eligibility for aid programs.
• Counsel students regarding application process, aid programs, and student rights and responsibilities in compliance with aid guidelines.
• Prepare and disseminate financial aid information for the general public and local high schools.  May make presentations at informational meetings.
• Maintain related records and files as may be required by federal, state, or agency requirements.
• Maintain cooperative working relationship with College staff, other organizations, and the public.
• Follow all safety rules and procedures for work areas.

Auxiliary Job Functions:

• Provide assistance to other department personnel as workload and staffing levels dictate. Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility.  Maintain work areas in a clean and orderly manner.

 

Qualifications

Required Qualifications:

• Broad knowledge of federal and state financial aid programs, regulations, policies and procedures to award aid.  
• Knowledge of word processing and spreadsheet applications software, office procedures, and operation of standard office equipment.  
• Equivalent to a four year university education and one year of financial aid experience (awarding preferred),
• OR any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties.

Special Requirements/Licenses:
Valid Driver's License
 

 

Other Job Elements

The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

 

Working Conditions:

The position requires minimal (20-40%) ability to use dexterity and fine motor skills assemble, build or repair machines or other objects. Frequent (51-80% of the time) use of office equipment.

The position requires minimal (5-20%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work are not difficult, and only require some degree of agility and hand eye coordination.

The work environment is usually well-protected, with minimal hazards or obstacles (5-20%). There is little or minimal element of personal risk or hazard. Job conditions are usually comfortable, with minimal (5-20%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc. Position may have minimal responsibility for driving.

Supervisory Responsibility:
Supervision of others is not a typical function assigned to this position. May provide training and orientation to newly assigned personnel, and may assign work to student workers.

Supervision Received:
Works under the general direction of the Director.

 

Additional Information

 

Application Instructions:

When applying for this position, you will be required to complete the NeoGov application and attach the following electronic documents.

1. Resume
2. Cover Letter explaining your interest in the position and describing how you meet the required and preferred qualifications of the position.
3. If applicable: Veteran’s Preference documents

Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. CCC makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position. 

Veterans’ Preference:  

Applicants are eligible to use Veterans' Preference when applying with CCC in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application. For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

Documents Required for Veterans’ Preference

• One of the following:
  1. MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
  2. Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
  3. Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  1. A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
  2. Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/  

Equal Opportunity Employer:

CCC is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

Annual Security Report:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view CCC’s most recent Annual Security Report (ASR) at Clackamas Community College. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. 

 

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