Accountant 1
Job Description
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Please see Special Instructions for more details.
The closing date has been extended in order to expand the original applicant pool.
To ensure full consideration, applications must be received by October 9, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
To ensure full consideration, applications must be received by October 9, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Renee Lyon at renee.lyon@oregonstate.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.
Position Details
Position Information
Department
Accts Payable & Travel (QCU)
Classification Title
Accountant 1
Job Title
Accountant 1
Appointment Type
Classified Staff
Job Location
Corvallis
Benefits Eligible
Full-Time, benefits eligible
Remote or Hybrid option?
Yes
Employment Category
Regular
Job Summary
This recruitment will be used to fill up to two full-time Accountant 1 positions for the Accounts Payable and Travel department at Oregon State University (OSU).
The Travel and Expense (T+E) Accountant is a member of the Controller’s Unit within the Division of Finance & Administration. This position plays a critical role in providing Travel and Expense support to campus units and is responsible for timely review of expense reports, conducting end user training, and participating in post transaction monitoring programs.
The Travel and Expense (T+E) Accountant is a member of the Controller’s Unit within the Division of Finance & Administration. This position plays a critical role in providing Travel and Expense support to campus units and is responsible for timely review of expense reports, conducting end user training, and participating in post transaction monitoring programs.
The position requires substantial review and analysis of non-prescriptive, situational, accounting issues and problems. Analysis will often require phone conversations and email correspondence with staff and faculty and may require significant research.
To be successful in this role the incumbent must:
- Ensure high standards of accuracy and precision and be highly organized.
- Be articulate with excellent verbal and written communication skills.
- Be results oriented, with demonstrated ability to problem solve.
- Have the ability to build and maintain collaborative relationships across a wide stakeholder group.
- Have the ability to prioritize workload and proactively manage expectations in relation to agreed deliverables, even when faced with competing priorities.
- Comply with all statutory obligations and plans and actions to ensure compliance.
- Comply with the systems and standards when dealing with internal and external customers.
The Controller’s Unit has a deep commitment to and belief in the strength and value of diversity, equity, and inclusion, both throughout our team and as an intentional and active practice to advance the vision, mission, and strategic efforts of the entire university. As a member of the Controller’s Unit, the person in this position is expected to foster and promote the values of diversity, equity, and inclusion and demonstrate a commitment to inclusive excellence in their work
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
- 35k+ students including more than 2.3k international students and 10k students of color
- 217k+ alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
40% TRAVEL & EXPENSE PROGRAM SUPPORT
Provide support to assigned colleges and divisions. Common areas of support provided includes:
- Booking Travel
- Travel & Expense Policy
- Creating Expense Reports
- Pre-travel approval
- International travel health and safety
- Non-employee reimbursements
Engage in solutions to customer problems, ensuring satisfaction with OSU Travel and Expense Program. Partner with other Travel and Expense Office staff members in providing comprehensive just in time training to campus community.
35% EXPENSE REPORT REVIEW & MONITORING
Review specific expense reports submitted through OSU’s Travel and Expense system, SAP Concur, that are flagged for review prior to payment. Approve expense reports ensuring University Policy, Fiscal Policy, as well as applicable Government Regulations are followed. Return expense reports for correction, when necessary, if they are not in alignment with policy and best practices.
Post transaction monitoring of expense reports submitted through OSU’s Travel and Expense System, SAP Concur, and flagged for review in OSU’s Auditing Tool, Concur Detect by Oversight. Monitoring and audit work may include corrections, recommending edits to system audit rules, communicating, gathering additional documentation and training end users on areas of policy non-compliance, reporting out to leadership common trends, escalating potential fraud.
15% NON-EMPLOYEE REIMBURSEMENTS
Review non-employee reimbursement forms for accuracy and compliance with university policy. Work with non-employee, department contacts, and unit budget authority to capture necessary documentation and approvals.
10% OTHER DUTIES AS ASSIGNED
Additional duties such as participating in team meetings, providing customer service through training and explanation of rules, policy, and procedure. Providing ad-hoc support for fiscal year end close, external, and internal audits, as well as other seasonal responsibilities that the Accounts Payable & Travel Office is responsible for.
Foster an inclusive and collaborative work environment for staff, customers, and campus community
What We Require
Bachelor’s degree with CPA or PA certificate;
OR
Bachelor’s degree with 30 quarter (20 semester) hours of college-level Accounting;
OR
30 quarter (20 semester) hours of Accounting courses and three years of Accounting experience*
- Accounting experience must include at least 3 of the following:
Preparing journal entries, posting from journals to general ledger, or preparing original general ledger entries;
Summarizing data from a ledger to a trial balance;
Closing accounts at the end of an accounting period;
Applying PC spreadsheet, database, and word processing software; Processing data using a computer.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.
What You Will Need
- Experience providing front line customer service in an office setting, which includes providing professional communication in writing, on the phone and in person.
- Ability to work on assignments independently and in a team setting.
- Excellent written and verbal communication skills with a diverse audience.
- Experience in Excel, Word, Outlook; or equivalent.
- Demonstrable commitment to foster an inclusive and collaborative environment for staff, customers, and campus community.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
- Experience using Concur Travel and Expense Software Solutions
- Experience using Concur Detect by Oversight auditing tool
- Experience working in Higher Education
- Experience supporting travel business function
Working Conditions / Work Schedule
Office environment. Pressure to meet deadlines. May involve overtime and continuous interruptions.
Pay Method
Hourly
Pay Period
16th - 15th of the following month
Pay Date
Last working day of the month
Min Salary
$22.99
Max Salary
$35.08
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/129270
Posting Detail Information
Posting Number
P04991CT
Number of Vacancies
2
Anticipated Appointment Begin Date
11/01/2024
Anticipated Appointment End Date
Posting Date
10/01/2024
Full Consideration Date
10/09/2024
Closing Date
10/21/2024
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
The closing date has been extended in order to expand the original applicant pool.
To ensure full consideration, applications must be received by October 9, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
To ensure full consideration, applications must be received by October 9, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Renee Lyon at renee.lyon@oregonstate.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.
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